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Document Control

Ontario, On
Document Control
PharmEng Technology is currently seeking a Document Control for a project in Ontario, Canada.

The position is available immediately conditional of a successful interview

Job Responsibilities:

1. Document Control Lead

• Set up Document Control Department
• Set up Document Control System for project life cycle
• Supervise and assign tasks to document control staff
• Ensure that critical information for project is updated and stored appropriately into the corporate server for review and reference by multiple levels of management and project teams
• Write, edit and implement document control procedures
• Scan and reproduce documents and drawings
• Log-in documents to the corresponding database system
• Create and maintain the databases for optimal output
• Issue transmittals and coordinate review processes between contractors and clients
• Kept track of project information and correspondences using project management tools
• Maintain Change Management documents as required to ensure seamless operations
• Coordinate with other managers to maintain consistency and to build a permanent Document Control System
• Coordinate with Sanofi Pasteur Facility Management for handover of systems
• Coordinate with Sanofi Pasteur’s consultants, contractors and vendors
• Create, store and maintain the project Sharepoint Sites for various departments
• Store and maintain Secured Document Control Storage Room
• Document projects’ progress as requested by Project Manager
• Prepare and help prepare Engineering Turn Over packages for the Users and Maintenance Departments

2. C&Q Document Turnover Coordinator
• Communicate with CQV team, consultants, and vendors to identify outstanding documents and drawings
• Set up Folder structure on Shared network drive to house all electronic copies of C&Q and Engineering documents
• Verify all documents from the engineering and commissioning process
• Meet all requirements from the Users and Maintenance Department to receive approval
• Create templates for approval (Turnover Letter / Master Documents)
• Create templates for the binders adhering to the Sanofi Pasteur standards
• Make electronic copies as required by the Engineering Department
• Follow the process for final submission to the Engineering Department

3. Work within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act by ensuring work performed is:
• Within approved standard operating procedures
• In compliance with the Occupational Health and Safety Act
 
Job Requirements:

 1. Bachelor’s degree with minimum 3-5 years related experience - document control activities, this is NOT a BA position

2. Microsoft Sharepoint and Cloud based database knowledge - must have in any environment

3. Experience with CAD (must) working with P&IDs (nice), Microsoft’s Excel, Word, Access and PowerPoint applications required.

4. Proven organizational, problem solving, project and time management skills

5. Able to manage multiple priorities in a fast-paced environment.

6. Excellent communication skills.
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